Privacy Notice

Our Commitment to your Privacy

Trust and integrity are very important to us at Gather, we have always been honest and frank with you, our candidates, about sharing your data with clients and third parties and ensuring that we have your permission to do that.

As part of the new law on Privacy we would like to explain how we collect, store and handle your personal data.

Why Gather collect your data?

Gather is a recruiter, head hunter and talent advisor, we invite you to send us your personal data as part of the process to advice and help you on your career journey.

How Gather collect your data?

Gather collect your data in a few ways, including when you share your data with us via email, the website, your CV or via LinkedIn.

When we share your data?

Gather are recruiters and head-hunters who introduce candidates to specific roles within organisations.  As part of this process we discuss with each candidate the role, your suitability for the role and discuss whether you would like us to introduce you to this organisation.  We will always ask your permission before sharing your personal data with any third parties.   The personal data we share will be in the form of details on your CV which could include your photograph, email address, phone numbers, date of birth, home address etc.  It can also include your passport details, right to work Visa information etc.

Permission and Rights over your data.

Gather will always expressly ask your permission to share your data with organisations and third parties.   You also have the right to see the data we hold and ask for this data to be removed from our systems.   If you wish to be removed from our systems at any time, then please get in touch via and we will remove your data.

Data Protection/Privacy Notice

Gather (trading name for Tanya Roxburgh Ltd) is a ‘data controller’ and as part of the General Data Protection Regulation (GDPR) we are responsible for deciding how we hold and use personal information about you and we are also required to notify you of our Privacy Policy.

The Privacy Policy relates to candidates and individuals who we represent, who are clients or potential clients of ours, and also are wanting us to represent them with our clients or potential clients and how we collect, store and handle this personal data.

Data Protection Law

We will comply with GDPR and the data we hold about you will be:

  • Used lawfully, fairly and in a transparent way
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
  • Relevant to the purposes we have told you about limited only to those purposes
  • Accurate and up to date
  • Kept only as long as necessary for the purposes we have told you about
  • Kept securely

The kind of information we may hold about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

Depending on the circumstances, we may collect, store, and use the following categories of personal information about you:

  • Personal contact details such as name, title, addresses, telephone numbers, and email addresses
  • Date of Birth
  • Gender
  • Marital status and dependents
  • Next of kin and emergency contact information
  • Salary, annual leave, pension and benefits information
  • Start date(s) and job roles
  • Location of employment or workplace
  • Copy of identity documents, such as passport, driving license, utility, bank statements, visas
  • Recruitment information which includes copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process
  • Employment records which include job titles, work history, working hours, training records and professional memberships
  • Photographs

How may your personal information be collected?

We may collect personal information about candidates and individuals at clients or potential clients of ours in a number of different ways.   This includes through an application and recruitment process, either directly from candidates or something from another employment agency, employment business or background check provider.  Individuals or clients may provide us with their contact details as part of a discussion about our services.

We may also collect personal data which is publicly available on websites such as jobs boards, LinkedIn or similar recruitment-related websites.  We may use third-party applications which source their data from publicly-available websites.

We may collect additional personal information in the course of job-related activities throughout the period of you working for one of our clients and undertake a placement.

How we may use information about you

We will only use your personal information when the law allows us to.  Most commonly, we may use your personal information in the following circumstances:

  1. Where we are taking steps at your request prior to entering into a contract
  2. Where we need to comply with a legal obligation
  3. Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests

Situations in which we may use your personal information

The situations in which we may process your personal information are listed below:

  • Making a decision about your recruitment or appointment
  • Determining or agreeing with you (or your employer or a company related to you) the terms on which we work together
  • Checking you are legally entitled to work in the UK
  • Business management and planning, including accounting and auditing
  • To assess your suitability for potential roles with clients
  • To contact you about a potential role with a client
  • Assessing qualifications for a particular job or task
  • Ascertaining your fitness to work
  • To prevent fraud
  • Equal opportunities monitoring
  • To contact you with information about our services and roles

Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.  If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

We may process your personal information without your knowledge or consent where this is required or permitted by law.

Data Sharing

We may share your data with our clients, potential clients and third-parties (employment agencies we work with), for this we will ask your consent.  We require all third parties to respect the security of your data and to treat it in accordance with the law.

Data Security

We have put in place measures to protect the security of your information, for example to backup and protect the integrity of our electronic communications and data storage systems.  Details of these measures are available upon request.

Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Once you are no longer a candidate or contractor of the company or an individual working at a clients or potential client of ours, we will retain and securely destroy your personal information in accordance with applicable laws and regulations.

Rights of access, correction, erasure and restriction

Your duty to inform us of changes

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

Request access to your personal information.   This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

Request correction of the personal information that we hold about you.  This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information.  This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please write to us.

No fee usually required

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive.  Alternatively, we may refuse to comply with the request in such circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights).  This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time.  To withdraw your consent, please write to us.

If you have any questions about this data protection/privacy notice, please contact us.

‘Gather’ is the trading name for Tanya Roxburgh Ltd